Reservation Instructions

During the first three weeks of each fall and spring semester, the Office of the University Registrar does not fulfill requests for non-course events. Because this period is always a critical time of shifting enrollments for courses, we must prioritize the needs of our teaching Faculty for classrooms for course-related instruction. Starting the fourth week of the term, all requests for non-course events in Registrar-managed classrooms will be coordinated through University Event Management (UEM). Requests can be made conveniently online using Virtual EMS. Requests can be made conveniently be emailing UEM@columbia.edu.

This change will enable the Office of the University Registrar to prioritize the needs of our teaching Faculty for classrooms for course-related instruction. It also ensures that non-course events are planned and supported efficiently and safely through our campus event partners in UEM.

What you need to know:

• This process applies to all classrooms managed by the Office of the Registrar but not spaces managed independently by a school or department. See a list of Registrar classrooms.
• Classrooms will be available for request starting the fourth week of every term.
• Classrooms that are available can be reserved seven days a week, in accordance with current policies and building hours. Room reservations for academic courses end after the last day of each semester and do not continue into the study or exam period.
• The use of classrooms must be in line with current Registrar and University event policies for affiliates and students. Events must constitute official University activity, be sponsored by a department, or be organized by a recognized student group.
• Food, beverages, and alcohol are not permitted in classrooms. 
• While there is no fee for academic or student use of classrooms, there is a fee for non-academic use. Depending on the needs of the event, there may be additional charges assessed by Columbia Facilities & Operations, or Columbia Public Safety.
• Use of classroom technology will still be provided by CUIT’s Classroom and Desktop Technologies group. See a list of classrooms with installed technology.
• If the technical requirements of your event exceed the capacity of a room’s installed technology, you can request additional audio-visual services by emailing technicalservices@columbia.edu.

Courses and non-course events on our campus are robust and diverse. We hope this process enables the University community to coordinate the use of space more quickly and easily.

If you have any questions or concerns, contact the UEM team at uem@columbia.edu.

Electronic Classrooms

More Information about CUIT Electronic Classrooms

Classroom Support Request Form: LINK

Podium Computer Application Request Form: LINK

Operational Hours: Monday through Friday, 8:00 a.m. to 8:00 p.m.

Support Line: 212-854-3633

For all general inquiries, please email erooms@columbia.edu.