Faculty, keep in mind: The due dates to submit Spring 2015 grades are May 15, 2015 for Graduating Students and May 21, 2015 for Non-graduating Students.
Students will be notified by email when your grades have been posted to your transcript and are available to view on Student Services Online (SSOL).
Grades are posted within 24 hours of submission by the instructor. In general, most grades are posted one to two weeks after final exams.
If you are concerned about a missing grade, please check with the instructor or with the department that offers the class.
Note: Grades for students in the Medical School and the Dental School are posted on an annual basis, at the end of each academic year.
Deadlines for faculty to submit grades are listed here.
A revised Master Schedule of Classes was developed by the Arts and Sciences Ad Hoc Classroom Committee in 2014. The Committee took a comprehensive look at patterns of classroom use and identified a range of actions we could take to improve course scheduling and the way classroom spaces are allocated. The Committee consulted broadly, taking the classroom scheduling patterns of Arts and Sciences departments and schools, as well as Barnard and SEAS, into consideration. It made recommendations to address a broad range of issues, the most pressing being the challenges of finding suitable classrooms, especially at hours of peak use. A revised Master Class Schedule was also developed for specific use by the by the foreign language departments in order to best accommodate their unique requirements.
As you plan your academic program, we ask that you keep the revised Master Schedule of Classes and the revised Master Class Schedule for foreign language courses firmly in mind. You may consult with your adviser if you have additional questions.
Course Planning Production Calendar
In order to facilitate the course planning process with our academic departments and programs, the regular schedule for the Curricular Planning Statement (CPS) to be submitted to the Office of the University Registrar is provided below. The dates and deadlines are meant to ensure complete and accurate posting of all courses offered for an upcoming semester in the Course Planning Guide for students, Vergil. The objective is to always provide students with reliable and detailed course information no later than four weeks prior to the start of registration. Departments or Schools with alternate registration times may follow a different calendar in close collaboration and coordination with the University Registrar.
Fall deadlines for spring courses
First week of July: Curricular Planning Statements distributed to departments
Last week of August: Curricular Planning Statements returned from departments
Second week of October: Curricular go live in Vergil
Spring deadlines for fall courses
First week of December: Curricular Planning Statements distributed to departments
First week of February: Curricular Planning Statements returned from departments
Third week of March: Curricular go live in Vergil
Undergraduate and Non-Degree Classes: Exams must be scheduled, except for seminar classes.
Graduate Classes: Exams are optional.
Each school at the University has a Committee on Instruction. These committees determine examination policies and procedures and publish them in school bulletins. There are three basic examination schedules prepared by the University:
The Projected Exam Schedule will help students plan examinations. Some general principles may help:
For further information on final examinations, read your school Bulletin.
Final examinations are given at the end of each term. The Master University Examination Schedule is available online. This provides a tentative guide to final examinations. The definitive schedule of final examinations is usually available by November 1 for the fall term and by April 1 for the spring term. Exams are scheduled according to a University-wide Final Exam Schedule available shortly after midterms. Prior to its availability, students and faculty should consult the Projected Exam Schedule. Students may access their individual exam schedule in SSOL by clicking on Schedule, then My Exam Schedule. Students who have trouble locating a class on either list should contact the instructor to make sure the class has an exam.
Under certain circumstances it may be necessary for an instructor to reschedule an exam. Any day or time changes in appointed final exam times must be negotiated with the members of the class. All students unable to take the exam at the agreed-upon time must be given a make-up exam at a time when they are able to attend. Faculty should contact the Office of the Registrar to request a time change for a final exam. Schools maintain their own policies regarding when exams can be administered.
Students will occasionally have two exams scheduled for the same time. If one of the exams is a departmental exam for a class with several sections, the student should contact the department to arrange a make-up exam. Similarly, no student is obliged to take three exams on any given calendar day. Students with three exams on the same day should visit the Office of the University Registrar in 210 Kent Hall to fill out a form which can then be submitted to each instructor or department. An attempt will then be made to arrange for one of the instructors to schedule a make-up exam on a different day. Examinations are not rescheduled to accommodate travel plans.
Undergraduate students in Columbia College and Columbia Engineering should contact their academic advisor to talk about the best ways to resolve exam conflicts.
All instructors should be aware of the final exam processes and procedures.