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Students in certain schools may elect to register for the Pass/D/Fail (P/D/F) or the Pass/Fail (P/F) option in Student Services Online until established deadlines. After the deadline, students need approval from their academic or student affairs dean, who can then transmit the request to the Registrar. In general, GSAS does not approve requests after the deadline.
Students in Columbia College and the School of General Studies can elect the Pass/D/Fail (P/D/F) option. Students in the School of Professional Studies can elect the Pass/Fail (P/F) option. Master of Science students in the School of Professional Studies cannot elect to take a class P/F.
Students in the School of International and Public Affairs, the Graduate School of Arts and Sciences, and undergraduates in the School of Engineering and Applied Science may elect the Pass/Fail (P/F) option which converts grades of D and above to P. For students in these schools, the grade cannot be uncovered.
Students may not switch their election after the last day to select this grading option for their school. The deadlines for each school are listed in the Academic Calendar.
Students in Columbia College, the School of General Studies, and some students in the School of Professional Studies may uncover the letter grade in a course given in an academic term up until the end of the Change of Program Period of the following term in SSOL. Graduating students may have earlier deadlines according to school policy.
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School Policies on Pass/D/Fail
Two notations are used for students who have not met all of the requirements of a course, depending on their school: ABS (absence) and INC (incomplete). In some schools, these may be given at the discretion of the faculty member; in others they can be granted only by the dean or they require the dean’s concurrence.The time limit allowed to make up incompletes varies according to the school of enrollment and the level of the course. Typically, it is one year, although it may be as little as one term or less, or, in the case of some graduate seminars, as long as the instructor chooses. For students who have cross-registered, the time limit is governed by the policies of the school offering the course rather than the school of enrollment. If a student fails to complete the required work within the prescribed time, the grade is automatically changed to F, F*, R, W, or UW, depending on the school. Each school’s policies on incompletes can be found in its bulletin. A faculty member in need of additional information should consult the appropriate dean’s office.
The grade of AR takes the place of the reportable grades of IN, CP, and YC for students in Columbia College and the School of General Studies. The grade of AR and its contingency grade should be recorded for a student only as a temporary grade when the student’s academic performance renders the instructor unable to assign a grade on the A-F scale. An AR grade will alert a student’s advising dean who will follow up with the instructor and Academic Affairs to determine what the permanent grade should be. Instructors in these schools can submit a change of grade request in SSOL to resolve grades of AR.
R is a non-evaluative grade, not a change in course grading option, that confers credit for registration without designating an A-F letter grade. Enrolling in a class for R credit is not the same as taking a class on a Pass/Fail basis or as an auditor. Students who have received R credit for a course can view the R grade in the grade screen in SSOL.
Registering for R Credit
Graduate School of Arts and Sciences
Students in other schools that offer R credit must discuss this option with the instructor and the academic advisor early in the semester. If approved, the R grade can be assigned by the instructor at the end of the semester. Columbia College and the School of General Studies do not allow R credit grading through SSOL web grading. In these cases, the approved R credit grade is recorded manually by the Office of the University Registrar upon approval by the school.
Requirements for Enrolling in a Class for R Credit
Students enrolling in a class for R credit are not required to take the final examination. All other requirements are established at the time the professor grants permission to enroll in the class. If the student performs in accordance with the agreement, the instructor will award an R grade.
Excused absence from final examination.
Assigned in courses which regularly involve research or projects extending beyond the end of the term. Until such time as a passing or failing grade is submitted, satisfactory progress is implied.
Engineering only. Student has the privilege of taking a second final examination. Refer to appropriate bulletin for rules governing use of this grade.
Assigned to students in Law, Public Health, SIPA, School of Professional Studies, Graduate School of Arts and Sciences, and Social Work, whose names appear on the grade roster but who have never attended or have discontinued attendance prior to the due date of substantive work.
Assigned at the end of the first term of a year-long course. A single grade for the entire course is to be given upon completion of the second term to BOTH terms of the course. Instructors who assign a YC to the first semester of a year-long course should use web grading in SSOL to assign a letter grade at the end of the subsequent term. Note: Changing a YC to a letter grade is done in the grade roster, not in the change of grade tool.
There is no formal audit procedure at Columbia. The only exception is a program within the School of Professional Studies which requires a separate application to that program and permits registration only in certain designated sections or classes. More commonly, students seem to use the term audit to refer to taking a class on an R credit basis. R is a non-evaluative grade which not all schools permit at all levels. Most will not give degree credit for an R grade.