Departmental Admin Access
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Protecting and safeguarding the educational record is one of the core responsibilities of the Office of the University Registrar. Given the highly sensitive nature of information in our systems, we maintain a commitment to full compliance with FERPA regulations and to stay current with best practices in student information management. The Office of the University Registrar reviews all access requests to university systems containing student records.
Information for Administrative Access
Before accessing student records, faculty and staff are expected to review our FERPA guidelines on privacy rights. They must also take the 12-minute FERPA training in the CU ELM.
The Office of the University Registrar is available to assist departments and offices with understanding the requirements of FERPA policy and guidelines. Submit questions and concerns at [email protected].
Administrators who need access to departmental class lists, class rosters, or student data may request administrative access to Student Services Online (SSOL) and Vergil.
In addition to authorization, administrators must also have a valid University Network ID (UNI) and password (usually the same as the email ID and password) to access the systems.
Review the Vergil User Guide site for assistance.
The course search function of Vergil will allow authorized users to view the following information:
- List of classes per term for a given department and school
- Title and course number of each class
- Instructor of each class
- Call number
- Number of students enrolled