Cross-Registration: Columbia and Union Theological Seminary

For Columbia Students taking Union Theological Seminary (UTS) courses:

 

To add a course:

  • Review the schedule for important course information. UTS course information is available here.

  • CU students must fill out a Registration Adjustment form to register forthe  UTS course.

***Note: all UTS cross-registrations are to be completed with the Registration Adjustment form, and are not processed via SSOL.***

  • Be aware of your home school’s own cross-registration procedures and approvals as well. Speak to your advising office if you have questions regarding cross registration.

  • After securing appropriate signatures/approvals, scan and email the form to registrar@columbia.edu

  • After processing your Registration Adjustment form, the course transaction will appear as processed in SSOL in the next 2-5 business days. 

  • The Office of the University Registrar will then forward your registration-add information to the UTS Registrar so that it can be entered in the seminary’s Student Information System within 2-5 business days as well. 

  • Columbia’s Student Financial Services will handle billing and payment for these cross registered courses (both tuition and associated fees.) 

***Note if a course is canceled, you may be dropped from the UTS course administratively. ***

  • The grades for the cross registered courses will be available as they are received from the host school. Priority is given to graduating students to make their grades available as soon as possible (within two weeks after the end of the semester.)

  • Once registered on the UTS end, CU students will receive an email from the UTS Registrar giving instructions on course access, library, and UTS ID card privileges.

To drop a course:

  • CU students must complete a Registration Adjustment form to transact an official drop of a UTS course at any time during the semester.

  • Depending on your home school’s procedures, submit the form to your advising office or the Student Service Center at 205 Kent Hall. You may also email the scanned form to registrar@columbia.edu .

  • Please check and verify the UTS academic calendar for guidance on the financial and academic impacts of dropping a course, as host school rules apply for cross registration.  UTS Academic calendar can be found here

  • Similar to adding a course, dropping a course will first be processed at the Office of the University Registrar.  The course transaction will appear as processed in SSOL in the next 2-5 business days.  

  • The Office of the University Registrar will then forward your registration-drop information to the UTS Registrar so that it can be updated in the seminary’s Student Information System within 2-5 business days as well.

 

For UTS students taking Columbia courses:

 

To add a course:

  • Review the Columbia schedule for important course information.

  • You will need the five-digit Columbia University course call number to register for that particular course, so please make note of it while browsing the course schedule.

  • All CU courses require cross registrant students to obtain the CU instructor’s approval to register. You should secure written, signed instructor’s approval. If you are unable to reach an instructor directly, you should try contacting the academic department office.

  • Follow the registration procedures developed by your home school including any UTS specific cross registration rules. (http://myunion.utsnyc.edu/document.doc?id=4699)

  • Once filled out with the necessary CU course details, the cross registration form should be handed over to the UTS Registrar, who in turn will forward your registration-add information to the Office of the University Registrar.

  • UTS will handle billing and payment for these cross registered courses (both tuition and associated fees.) 

  • Access to online CU course content:

    • By registering for a CU course, you will be eligible for full online course access, but you must first retrieve and activate your Columbia University UNI (a University network ID) and e-mail account. Your UNI is the one provided by UTS. Your UNI is also the first part of your Columbia University e-mail account, as in zxq1234@columbia.edu. If this is not the case, please email registrar@columbia.edu so that this can be rectified.

    • 2-5 business days after your initial registration at your home school, visit this web site to activate your UNI: http://uni.columbia.edu/

      • Search for your own name under "Forgot your UNI?" The search should return your UNI.

      • Once you have your UNI, click "Activate a new UNI account" and follow the prompts. You will need to enter your date of birth to activate your account.

  • Once you have activated your UNI and set a password, you should be able to access online course content through CourseWorks.

  • Your Columbia instructor will report your grade to the Office of the University Registrar. The grades for the cross registered courses will be made available to the UTS Registrar as they are received. Priority is given to graduating students to make their grades available as soon as possible (within two weeks after the end of the semester.)

To drop a course:

  • For cross registered courses, UTS students must follow and adhere to the Drop deadlines listed in the UTS Academic Calendar. A link to the calendar is available here.

  • Similar to adding a Columbia course, dropping a Columbia course should be taken to the UTS Registrar.

  • The drop will be first processed at the UTS Registrar, who in turn will forward your registration-drop information to the Office of the University Registrar.